American Institute of Architects New Orleans

The American Institute of Architects New Orleans (AIA New Orleans) Job Title: Programs and Events Coordinator

Job Description Reports to: Executive Director

Function of the Position:

This is a professional position responsible for assisting the Executive Director in the development of overall management and funding of AIA New Orleans programs, events, products and services, including membership; continuing education offerings; special events; exhibitions; partnership programming, and more. This position is directly responsible for ensuring a consistent public presence for AIA New Orleans’ Center for Design space; including greeting visitors, answering phone calls, assisting with sales, and ensuring regular business hours and meeting/event/programming schedules are maintained. The incumbent works with the Executive Director to achieve revenue goals and to streamline and increase value of all products and services for its members, and assists in meeting an organizational objective of strengthening AIA New Orleans mission awareness to the general public.

Job Duties:

· Promptly answer calls, e-mails, and direct inquiries from outside individuals and other staff.

· Greet visitors to AIA New Orleans Center for Design and assist with sales as necessary.

· Implement and manage the planning and production for assigned program areas.

· Oversee development of initiatives in assigned program areas.

· Assist the Executive Director with implementing fundraising strategies for programs and events.

· Assist the Executive Director with the implementation of long-term funding strategies for the organization including building relations with foundations, grant makers, and potential donors.

· Maintain a comprehensive clearinghouse of information and resources (such as statistics, background on past activity, new research, case studies, articles, funding databases, etc.) on assigned areas.

· Coordinate with external organizations as appropriate.

· Coordinate with administrative and management staff to retain or purge appropriate correspondence, issue, database, and program files.

· Maintain organized information, files, and resources pertaining to all position responsibilities and assignments.

· Assist with preparation of regular departmental reports.

· Provide other appropriate support as required.

Training and Experience:

Experience working with multiple constituencies, such as non-profit boards, foundations, donors, local organizations, associations and volunteers. Maintains a successful fundraising track record. Superior analytical, writing, speaking, organizational and interpersonal skills are essential. Demonstrated success working in a team environment, coordinating and communicating with colleagues and others, conveying ideas with tact and diplomacy, and resolving problems collaboratively. Ability to manage multiple priorities and responsibilities, balance big-picture goals and have good attention to detail. Good organization skills, sound judgment and initiative to work independently. Commitment to produce excellent work according to deadlines. Experience writing, editing, and producing newsletters, articles, reports, manuals, correspondence, and other materials. Proficient in the use of Microsoft Office Suite (e.g., Word, Excel, Access, etc.). Familiar and adept with all digital communication methods. Skilled in using electronic and traditional research tools and methods.

Bachelor’s degree desired. Arts administration, architecture or association experience is an asset.

This is a contracted, full-time, 40-hour-per-week position. This position is held in an Orleans Central Business District office location. Parking is not included. Extra hours may be required for special programs and events. Light travel may be required.

To apply for this position, please forward a cover letter and resume to jobs@aianeworleans.org and specify ‘Programs and Events Coordinator’ in the subject line of the email.

About AIA New Orleans:

AIA New Orleans is a nonprofit organization comprised of over 400 professional architects and connected to the national chapter of 80,000 professional architects worldwide. Founded in 1910, AIA New Orleans’ mission is to represent, educate and serve the architecture profession and entire community as concerns the built environment. The chapter hosts more than 60 different events each year for its members and the public, including a lecture series, continuing education classes, building tours, architecture exhibitions, an annual architecture film festival and an annual Design Awards program, and DesCours, a week-long contemporary architecture and art festival that explores the newest in design and technology.